Start with an identifiable offer
A useful quotation identifies the vehicle or a clearly defined sourcing request, the currency, date and validity period. For a particular used car, attach the VIN, version, mileage representation and known condition. For an initial sourcing estimate, label it as such rather than calling it confirmed inventory. A photograph and an attractive number are not a complete offer.
Request a current quotation for the version, condition and delivery stage you need. Historical manufacturer retail prices and used export quotations describe different purchases. Begin with the year and version record, then ask whether inspection, repairs, battery, charging equipment and the proposed delivery stage are included.
Normalise the vehicle and battery scope
Compare complete cars with complete cars. Where an offer excludes a battery or relies on a separate arrangement, put it in a separate category until the additional cost and transfer conditions are established. Do not create an arbitrary allowance for an unresolved battery issue simply to make the total comparable.
For identified complete vehicles, explain price differences through evidence: version, age, substantiated mileage, repair history, battery findings and fitted equipment. The battery ownership guide and battery assessment cover two important parts of that comparison. A large price difference deserves investigation before negotiation, particularly if one offer contains much less evidence than the other.
| Cost line | Record |
|---|---|
| Vehicle and battery | Currency, VIN, included components and validity |
| Inspection / preparation | Scope, provider and agreed repair quote |
| Origin / freight | Named delivery stage, port and actual booking quote |
| Destination | Broker-confirmed scope, local costs and exclusions |
| Unresolved items | Open question, responsible party and next action |
Use a cost worksheet with named boundaries
List the vehicle amount, inspection, agreed preparation, inland movement, export-related services, freight, insurance where quoted, destination handling and local costs confirmed by your destination adviser. Show which party has quoted each item. A blank is an unanswered question, not zero. Avoid adding a second allowance for a cost already included in the agreed delivery basis.
Use your actual broker and carrier quotations for tax and transport-related figures. Rates and requirements depend on route and transaction circumstances, so this guide does not supply a universal landed-cost percentage. Document the named place or port and the written delivery terms. If a quotation changes, retain the earlier version so that the commercial reason for the change remains visible.
Compare preparation and resale readiness
A cheaper car may need tyres, keys, interior work, diagnostic follow-up or charging equipment before it fits your customer promise. Obtain a reasonable scope and quote for that work where possible. Distinguish known preparation from potential issues that still require investigation. A small generic repair reserve cannot resolve uncertain structural or battery condition.
Apply the same resale standard to both candidates. If one is intended for a premium retail presentation and the other for a fleet, their preparation budgets may legitimately differ. Use the inspection findings to make those differences explicit. Do not attribute every price premium to a newer year or a larger range label when the condition or equipment also differs.
Include the effect of time and quantity
Ask how long the offer is valid and whether the identified vehicle can be reserved under the parties' agreed terms. A sourcing request for several similar cars may take time to fulfil, and market availability can change while you compare. Keep substitution rights and inspection requirements clear so that an order does not gradually drift away from the accepted specification.
For batch orders, request per-unit prices as well as shared cost lines. Quantity does not automatically justify an undocumented discount or make a mixed-condition group equivalent to matching vehicles. The batch buying process explains how to maintain individual records while combining logistics. Your working-capital assumptions should use your own business information, with no guaranteed resale margin implied by the sourcing quotation.
Send a brief that produces a useful quote
State destination country and port, approximate quantity, preferred years and versions, mileage preferences and essential condition requirements. Explain whether you accept former fleet vehicles, whether you will consider swap-origin cars and what battery documentation you require. Mention any destination charging constraints so that unsuitable offers can be removed early.
If you have a budget, specify currency and whether it refers to the vehicle alone or a stated delivery stage. Send the details through the dealer enquiry form. A useful response should distinguish current candidate information from items awaiting verification. Approve the purchase only when the vehicle, included components, evidence and commercial scope are sufficiently clear for your business to evaluate.

